Welcome to AMS Veltech.The way universities and institutions handle admissions has evolved significantly. With online portals, digital forms, and e-document verification, many students often ask: “Do I still need to send hard copies of application forms?”
The answer depends on the institution’s specific guidelines. Vel Tech University uses a robust digital system like AMS Veltech (Academic Management System), so most of the process is handled online. However, there are certain situations where hard copies may still be required.
Let’s break it down for a better understanding.
Online Application Process Through AMS Veltech
Vel Tech University encourages students to complete their admissions, course registrations, and even scholarship applications through the AMS Veltech portal. This system allows students to:
- Fill out application forms online
- Upload necessary documents (PDFs, scanned images)
- Track the status of their application
- Receive automated updates via email/SMS
In general, hard copies are NOT required during the early stages of initial applications. The entire process can be completed and submitted digitally.
When You Do Not Need to Send Hard Copies
Most students do not need to send physical documents or forms during the following stages:
✅ Admission Application
You can apply online via the Vel Tech website or the AMS portal without mailing any paper forms.
✅ Scholarship Applications
Supporting documents like income certificates or marksheets can be uploaded digitally.
✅ Fee Payment
All payments are made online, and receipts are generated electronically.
✅ Course Registration
You do not need to submit printouts of your registration forms unless instructed.
In these cases, digital submission is considered official and sufficient.
When Hard Copies May Be Required
There are a few scenarios where Vel Tech or any other university might request physical copies:
1. Document Verification During Admission
After receiving an admission offer, the university may ask you to submit originals and hard copies of key documents such as:
- 10th and 12th mark sheets
- Transfer or Migration certificate
- Proof of Identity (Aadhaar, Passport, etc.)
- Category or Domicile Certificate (if applicable)
These are typically verified at the time of physical reporting or orientation.
2. On-Campus Joining
When students physically report to campus (especially in the first semester), they may be asked to submit:
- A printed copy of the application form
- Passport-sized photographs
- Admission confirmation letter
- Undertaking or declaration forms (signed copies)
3. Exceptional Cases or Manual Corrections
If your online application has an issue, such as a mismatch in name, missing document, or correction request, the administration might ask for a signed hard copy or supporting documents for official records.
How to Know If Hard Copies Are Required?
To avoid confusion, always follow these steps:
- ✅ Read the Admission Guidelines Carefully: Each program or course might have specific rules.
- ✅ Check Official Emails from the University: If the university requires any physical documents, they will notify you via email or SMS.
- ✅ Visit the Official Website or the AMS Portal Notifications: Updates and announcements regarding document submission are usually posted there.
- ✅ Contact the Admissions Office: If in doubt, reach out via phone or email to confirm.
Tips for Managing Hard Copies (If Required)
If you are asked to send or submit physical documents, here are a few best practices:
- 📁 Keep at least 3–5 photocopies of essential documents
- 🖨️ Print application forms in A4 size, in a clear and legible format
- 🏷️ Label all documents with your application number or student ID
- 📦 Use a secure envelope and a reliable courier service if mailing
- 📝 Always carry a set of originals for in-person verification
Final Verdict: Hard Copies or Not?
For most online applications at Vel Tech University and similar institutions, hard copies are not required during the online process. However, certain documents must be submitted in physical form at later stages—especially during document verification, scholarship disbursement, or campus joining.
If you are applying or registering online, no hard copies are needed initially.
If you are joining campus or asked for verification: Yes, hard copies required
Always stay updated through official sources and follow the instructions in admission letters or portal notifications.
Conclusion
Thanks to systems like AMS Veltech, applying to university is now more streamlined, efficient, and environmentally friendly. While the need for physical paperwork has been significantly reduced, some hard copies may still be needed for official verification. Keep digital copies ready, stay alert for any communication from the university, and prepare your hard copies only when instructed.